Understanding User Roles

Learn about what each user role can and can't do in your organization so you can better manage the access of each collaborator and team.

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Written by Transifex
Updated over a week ago

Every organization and team is composed of members with different user roles. There are six user roles in Transifex, each with a different set of responsibilities and user permissions. Here's a look at them.

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Organization Administrator

Admins have full access to all features and control over every setting within an organization. Admins can do what the other roles can, plus the following:

  • Create/delete projects.

  • Add/remove project maintainers.

  • Invite people from all roles.

  • Create and delete teams.

  • Assign projects to different teams.

  • Access all reports for all projects and teams in their organization.

  • Order translations.

  • Manage/change an organization's subscription.

  • Create/delete glossaries.

  • Create/delete style guides.

  • Change organization-level settings such as Translation Memory and Glossary sharing.

  • Transfer projects to another organization.

  • Archive projects.

  • Delete an organization.

  • Add/remove tags.


Project Maintainers

Maintainers are responsible for managing individual projects in Transifex. Maintainers can:

  • Add/remove project languages.

  • Approve/deny language requests.

  • Add/delete resources.

  • Invite/remove other project maintainers.

  • Access all reports for projects they maintain and their respective teams.

  • Post project announcements.

  • Change project-level settings.

  • Review and Proofread translations in all project languages.

  • Submit translations in all project languages.

  • Delete TM entries.

  • Add/remove tags.

  • Mark open issues as resolved

๐Ÿ“ Note: The creator of an issue can also mark it as resolved.

The Project Maintainer role is tied to a specific project โ€“ not a team. However, Project Maintainers don't need to be added to the team translating the project they're managing since they already have translation permissions.

We recommend making developers on your team either Maintainers or Admins.


Team Managers

Team Managers are responsible for who's on a team and assigning each member's role. Managers can:

  • Invite people to a team.

  • Approve/deny team join requests.

  • Change the user roles of team members.

  • Start a team discussion.

  • Review and Proofread translations.

  • Submit translations.

  • Access Translation Activity Reports.

The Team Manager role is valuable when working with translation agencies. Assign someone from the agency to be a Team Manager, and they can then invite their translators to work on your projects and assign them different roles.


Language Coordinators

Coordinators are responsible for overseeing a particular language within a team. Coordinators can do the same things as a team manager, but on a language level:

  • Invite people to a language in a team.

  • Approve/deny join requests for a language in a team.

  • Change the user roles of members in a language of a team.

  • Start a team discussion in a particular language.

  • Review and Proofread translations in a specific language.

  • Submit translations in a specific language.

If you're crowdsourcing translations, you can delegate some of the responsibility of managing a specific language to a trusted community member by promoting them from a translator or reviewer to a language coordinator.


Reviewers

Reviewers play an essential role in ensuring translation quality. They check translations to ensure they're error-free and meet your quality standards. Once a translation is reviewed, it cannot be edited by a Translator. Reviewers can:

  • Review and Proofread translations in a specific language.

  • Submit translations in a specific language.

  • Post in team discussions.


Translator

Translators work to adapt your content from one language to another. They can:

  • Submit translations in a specific language.

  • Post in team discussions.

๐Ÿ“Note: While there are six user roles in Transifex, only Team Managers, Coordinators, Reviewers, and Translators are part of the teams. Admins and Maintainers work on an organization and project level, respectively.


Comparing Roles

Check out these handy charts below that break down the different privileges for each role in various categories.

Project Configuration

Below, you can take a look at the available actions at a project level that each role has the power to do.

project_configuration_user_roles4.png#asset:7961

Teams & Collaboration

Below, you can find each role's available rights and privileges in managing teams and collaborators.

teams_collaboration_user_roles2.png#asset:7964

Editor

Below, you can find the actions each role can perform in the editor.

editor_user_roles.png#asset:7965

Subscription

Below, you can find the available actions for each role related to Subscriptions.

subscription_user_roles1.png#asset:7967

Other

Below, you can take a look at the actions each role can perform regarding orders, reports, and organization settings.


๐Ÿ’กTip

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